The college is legally required to have and maintain a Procurement Strategy as part of the requirements for the Procurement Reform (Scotland) Act 2014, which provides a national legislative framework for sustainable public procurement that supports Scotland’s economic growth through improved procurement practice.
The strategy is subject to ongoing development and shall evolve in line with sectorial and national procurement initiatives.
Procurement is based within the Finance Department of New College Lanarkshire. Procurement is responsible for supporting the College in the following activities:
If you have any questions regarding any element of Procurement within New College Lanarkshire, please direct your queries to the persons listed below.
Cheryl Spence | Procurement Manager | Tel: 0300 555 8080 Ext 4315
Janice McAulay | Assistant Principal Finance | Tel: 0300 555 8080 Ext 7211
New College Lanarkshire is a member of Advanced Procurement for Universities and Colleges (APUC) Ltd which is the Procurement Centre of Expertise. APUC Ltd works collaboratively with Universities and Colleges in setting up Framework Agreements on behalf of the higher and further education sectors in Scotland.
New College Lanarkshire where possible will utilise existing agreements competitively tendered through Scottish and UK Procurement Consortiums/Centres of Excellence. This includes access to Frameworks from the Scottish Public Sector Contracts, established by Scottish Procurement (Scottish Procurement and Commercial Directorate).
Where agreements are not available the College will follow the internal guidelines to procure via Competitive Tendering, compliant to the processes determined by the thresholds detailed in the following Tendering Policy.
New College Lanarkshire advertises all tenders above £50,000 through Public Contracts Scotland advertising portal. The advertising portal may also be used to smaller value requests for quotation.
New College Lanarkshire will publish details of all the contracts in place via the Hunter Contracts database, a link to which is provided below:
Sustainable Procurement is defined as ‘a process whereby organisations meet their needs for goods, services, works and utilities in a way that achieves value for money on a whole life basis and generates benefits not only to the organisation, but also to society, the economy and the environment’. New College Lanarkshire is committed to achieving sustainable procurement by:
The College operates an electronic ordering system which directly interfaces with the College financial package TechOne. The service allows routine purchases to be processed electronically from requisition to payment. The College endeavours to ensure that all requisitions raised are electronic and that TechOne is used consistently across the College.
The College utilise Public Contracts Scotland – Tender online electronic Tendering system, for all requirements above £50,000 for services and goods and above £2,000,000 for works.
New College Lanarkshire have adopted Contract Management Processes across the supply base. Risk/Spend analysis is carried out to identify key contracts which the College will effectively managed.
Contract Management is necessary to: