For staff who require access to a computer, the College is working towards making laptops available to as many colleagues as possible. This will be drawn from existing ICT stock and Classroom in a Box laptops.
If you require a college laptop, email the ICT helpdesk: firstname.lastname@example.org
Staff who require access to computers with a higher specification, such as CAD Computing, will have the option of taking home existing classroom computers with the necessary specification. Please inform your manager if this is the case.
The use of laptops at home is the default position, due to the ease of connectivity through WiFi. Desktop computers will require a network cable for Internet connectivity – this will have an impact on the positioning of your computer setup, which may impact your risk assessment.
Managers should email the ICT helpdesk (email@example.com) with your specific request. Please provide details of staff names and a note of the computers you wish to be made available.
No computing equipment should be taken off campus without the explicit approval of ICT.
The default software which will be installed on these devices will be:
For Professional Services staff, laptops will be issued to the following teams, as the software required and controls over data, require specific measures.
I have access to a computer and internet at home, can I use this?
There are a number of College services which are already available off-campus, through a standard web-browser that does not require a specific software.
You can access Teams, OneDrive and The Clan from a standard browser, and these do not require specific software.
This can be accessed through Infopoint or by using the following url: https://masterpacks.nclan.ac.uk/
Yes, this is secure. The only additional step staff are required to take off-campus is to log out of MPS when they are leaving their workstation, even if only for a few minutes.
The security relies on the integrity of staff (same as on-site working) and on ensuring that they are logged out when they are not in front of it.
Each CQL is the administrator (in MPS Moodle language: ‘Manager’) for each unit in MPS within their areas of responsibility.
The CQL grants appropriate access to each lecturer who is teaching and assessing that unit (in MPS Moodle language: ‘Full Access, Non-editing Teacher or Read-Only Access’).
Any member of staff working from home should ensure that the area(s) used are safe and suitable for the type of work to be carried out.
A simple assessment as to the suitability should be made, to ensure freedom from the most common hazards to prevent slips, trips and falls, considering fire safety, electrical safety, and suitability of lighting, temperature and ventilation.
You should ensure the working set-up does not create hazards and risks to others, especially children and individuals with disabilities.
All staff must complete the External Premises Suitability (home) check sheet and email a copy to firstname.lastname@example.org
Staff should also retain a copy for their own records. This form can be found on The Clan here: https://nclan.interactgo.com/Interact/Pages/Section/ContentListing.aspx?subsection=8685
For DSE Workstation set up (training, test and assessment), please ensure that you have completed the WorkRite DSE E-learning module for your workstation in campus. You should then follow the good practice advice for setting up your workstation at home.
If you have not completed this module, or wish to check that you have access to Workrite on The Clan, please visit: https://app.workrite.co.uk/Material/Pages/CoursesDashboard.aspx
If staff have any problems accessing the module please contact Fiona Macintyre via email email@example.com
I have borrowed equipment to work at home, am I insured?
Our insurance covers you for working at home.
The College’s Data Protection and Data Security Policy and ICT Policy Framework both continue to apply to offsite working and are available to all staff via The Clan. Staff should familiarise themselves with these key documents.
The key points to consider when working from home are:
Personal data breaches should be reported as usual to the Data Protection Officer at Lorna.MillerDPO@nclan.ac.uk
The DPO is provided by a shared service. They have the ability to work remotely and have contingency plans to ensure a continuous service is provided where DPOs are unable to provide a service to their nominated college.
The College may still receive requests for personal data and these must be progressed as normal within the statutory one month deadline.
If, due to restricted access to information, or lack of access to facilities or staff, the request may have to be delayed, the College will notify the requestor with the reason for the delay.
The ICO has advised that it is unable to extend the statutory timescales, however the ICO will be understanding of delays that may occur as a result of COVID-19.